South Molton Rugby Football Club First Aid Policy

1. Statement
South Molton Rugby Football Club (SMRFC) recognises its responsibility towards the health and safety of its members. SMRFC will endeavour to provide a safe environment in which rugby can be enjoyed by all and will ensure arrangements are in place to ensure participants and spectators receive appropriate immediate first aid attention with
appropriate first aid resources.
This policy supports RFU Regulation 9.2 and the RFU “Guidance on First Aid and Immediate Care provision to Players in RFU Community Rugby Clubs”

2. Responsibilities of Club Management
2.1 Complete a risk assessment to determine the appropriate level of first aid provision.
2.2 Arrange appropriate first aid training, ensuring that there is an appropriate ratio of first aiders to players.
2.3 Maintain a register of first aiders and ensure they undertake recertification in accordance with their qualification.
2.4 Ensure all first aiders and those undergoing first aid training are DBS Enhanced Registered through the RFU.
2.5 Ensure that emergency first aid equipment and first aiders are available at all games and training sessions.
2.6 Ensure that there are procedures for recording and reporting of injuries and incidents.
2.7 Ensure each Team Manager/First Aider has access to the GMS System to gain contact details of next of kin,
emergency contact details and information about a player’s relevant medical condition.
2.8 Appoint a First Aid Officer who will assist SMRFC in their responsibilities.
2.9 Issue guidelines for dealing with an incident or accident found on the Club website. (Appendix 1)

3. Risk Assessment
3.1 SMRFC will undertake a risk assessment annually to determine:
a. Playing and non-playing risks
b. The needs of players at away games
c. The age and distribution of players across the different playing sites
3.2 Once the risk assessment is complete, SMRFC will develop procedures to manage the risks identified
3.3 Team first aiders should also carry out their own risk assessment of the field of play before the start of every game
or training to identify risks and hazards on the pitch. Any identified risks should be managed appropriately.

4. First Aid Principles
4.1 The aims and priorities of first aid are to:
 Preserve life
 Prevent the situation from worsening
 Promote recovery
4.2 It is recommended that all treatment procedures are explained fully to the injured person and verbal consent is
given before they are carried out.
4.3 Team managers will hold a record of medical conditions of players and this should be communicated to the first
aider on site as appropriate. Medical confidentiality is to be observed.
4.4 It is recommended that if treating an area of the body, which is potentially embarrassing to a young person (i.e. the
groin) a suitable adult (ideally a parent) acting as a chaperone should be present.
4.5 First aiders will only take actions appropriate to their scope of training.
4.6 It is acknowledged that for potentially serious injuries the aim of first aid is to keep a player safe until emergency
services or appropriate professional attention is available.
4.7 The RFU Compulsory Insurance provides cover for first aiders carrying out their duties for the Club, provided that
they have achieved appropriate certification and have acted within the scope of their training.

5. First Aid Equipment
5.1 First aid kits will be provided to every Junior and Senior Team. Each bag will be clearly labelled. An additional bag
is stored in the bar area.
5.2 First aid kits are provided for the use of an appropriately trained first aider only and are appropriate to their level of
training.
5.3 First aiders are provided with a Hi-viz waistcoat, which they must wear whilst on duty at games and training so that
they are clearly visible and identified quickly.
5.4 The contents of the bags will meet the minimum requirements for basic first aid equipment set by the RFU and will
be suitable for the number of players.
5.5 SMRFC has a recommended content list for first aid kits, which are found within the first aid bags.
5.6 The first aider is responsible for checking and re-stocking the first aid kit bags according to the content list above
before every match or training session.
5.7 The First Aid Officer is responsible for ensuring there is adequate supply of restock items in the stock cupboard
5.8 First Aiders are responsible for ensuring that items are disposed of, if past their expiry date.
5.9 Every first aid bag will contain details of the pitch’s postcode and ambulance access to the field.

6. Record Keeping and Reporting of Serious Injuries
6.1 First aiders must complete a record of each accident / incident which they attend to on an Accident Report Form.
Common sense to prevail! This form can be found on the Club website, within the Accident File located in the bar
and within the First Aid Bags. A completed copy of this form should be put in the Accident File within 7 days of the
accident / incident. A copy should also be held with the team manager.
6.2 The First Aid Officer is responsible for maintaining this file, ensuring that there are spare forms and monitoring the
number and nature of accidents during the season. This information will be used for reference in future risk
assessments.
6.3 If a serious injury results in death or admission to hospital (excluding an A & E visit), the first aider must inform the
First Aid Officer and provide details of the accident. The First Aid Officer must report the accident to the RFU
Sports Injury Administrator using the Reportable Injury Event form (Appendix 2) found in the Accident File located
in the bar or the RFU website within 48 hours of the accident.
South Molton Rugby Football Club

First Aid Policy
Appendix 1

EMERGENCY ACTION PLAN GUIDELINES FOR DEALING WITH AN INCIDENT/ACCIDENT
This plan describes the action to be taken in the event of an emergency – it is important that all coaches
and management have read and understand these procedures. In the event that you need to call the
Emergency Services, use the nearest available telephone. There will be no charge.
• In the event of an injury requiring specialist treatment, Dial 999 (emergency services).
Give the postcode and details for ambulance access.
Clubhouse, Pathfields Business Park, Station Road, South Molton, EX36 3LH
Unicorn Park, Station Road, South Molton, EX36 3LJ
Kingdon Park, South Molton Community College, Old Alswear Road, South Molton, EX36 4LA
South Molton Community College, Old Alswear Road, South Molton, Devon, EX36 4LA

Loss / disappearance of a child
In the event of loss/disappearance of a player during the coaching session, the following action should occur:
• The Head Coach should immediately stop all training and call all coaches together.
• A role call of all children should be taken, ensuring that no other children are missing.
• All children are to be kept on the middle of the rugby pitches by 3 adults (a minimum of 1 of these 3 individuals must
be a qualified coach).
• All other adults on site (whether coaches or parents) to search the grounds and roadside for the child – coordinated
by the Head Coach.
• If this search proves unsuccessful – and after no more than 10 minutes since the child has been discovered to be
missing – the Emergency Services should be notified.

Injury to a player – or serious illness
In the event of a serious injury to a player, the following action should occur:
• Ensure that the player is breathing, and the air channel is clear. Take remedial first aid action as appropriate.
• If the injury is not related to the neck or spine, then place the player in the ‘recovery’ position.
• If the injury does relate to the neck or spine then the head of the player should be supported in its existing position,
taking care to ensure that the airway does not become blocked.
• Suitable medical help should then be summoned.
• If the injury is a fracture or a cut, then appropriate first aid can be given while awaiting the medical services.
• On no account should the injured player be given any type of food, liquid or medication.

Disorderly behaviour
In the event that players or their parents are behaving in a disorderly manner:
• Ask them, in a calm, friendly voice, if they would change their behaviour, as their actions are unfair to other players
and parents.
• In the event that the player or parent do not improve their behaviour, remind them that continued contravention of
the club rules would lead to the coaching session being terminated and may jeopardise their future membership of
the club.
• In the unlikely event that the player or parent continues to transgress: tell the disorderly individuals that they are to
leave the training area immediately.
• If they fail to do so, terminate the entire coaching session immediately
• The Police can be called to offer assistance if required.
• All other coaches and committee members must be informed of the problem that has occurred and the name of the
player or parent involved ensuring that repetition of the problem is not possible.